Argentina, March 2006

                                         Letter nº 14 - Ref.:2006 Warsaw World Meeting and Council

       Letter     Registration    Costs    Support   Visas    Fees     Candidates     Program     Formulaires

To the ICCG Member Guide-Scout Associations
To the Correspondant Associations
To the WAGGGS Bureau Director


Dear Friends,

We are sending you the fourth communication in relation with the following “2006 Warsaw” World Council and Meeting.

This Committee together with the ZHP organization, Guides and Scouts from Poland, are working with enthusiasm and advancing in the concretion of this, on the ICCG web page you can find a link to go on walking towards us, with information about the country that hosts us, its history, its landscapes, its reality.

In this letter you will find more details and precisions about the Meeting and Council: costs, definite registration form, as well as the call to present the candidates to cover the charges of World and Regional Responsible, and members of the Regional Teams. We invite you to re-read our letter N° 12, there you’ll find explicit the working rules of the World Council and the responsibility of the delegates, as well as other basic information.

The registration forms as well as the presentation of the candidates have specific sending dates, which we ask make particularly notes and be respected.

Up to the date, out of the 39 Member Associations, belonging to 37 countries, we have received the pre-registration forms from: Germany (PSG), Argentina, Belgium (Guides Catholiques de Belgique) Benin, Burkina Faso, Cameroon, Centro African Republic, Ivory Cost, Spain (Minyons Escoltes i Guies Sant Jordi de Catalunya) France, Guinea, Italy, (AGESCI), Lebanon, Madagascar, Paraguay, Poland, United Kingdom, Uganda and Chad. However, Portugal and Uruguay have informed us that they will be not able to come.

Warsaw waits for us, It’s a new opportunity of interchange and growth, of meeting and dialogue, of searches and discoveries; it’s time to stop and check what we have walked; to listen to the voice of God in the voices of our girls and teenagers… And, then we will walk through its paths.


Silvia Staib de Chanes
World Responsible


CLARIFICATION: the next World Meeting to be held in Warsaw is the 23rd and not the 16th as it wrongly appeared, it is indeed the 16th World Meeting.
 

                                             ♣ PERSONAL REGISTRATIONS 

In the annexes 2 and 3 you will find the registration forms for the delegates for the XXIII Meeting and XVI World Council. We ask you to fulfill them clearly and completely. They will be admitted until the 20th of April, 2006.

With the intention of facilitating the form sending we will privilege the use of electronic mail. So that we can avoid possible inconveniences we have agreed that among the 48 hours after the registration forms have been sent, the Executive Secretary will confirm its reception; the Organizations that don’t receive this confirmation must decide the means to grant the definite registration by the means they consider the most adequate (fax- traditional mail).

   Electronic mail: cicg_secretariam@yahoo.com.ar
   Telephone N°: (00 54 11) 4300 3418
   Fax: (00 54 11) 4371 3364
   Address: CICG SECRETARÍA EJECUTIVA
   Tacuarí 866 6° C
   1071 – Ciudad Autónoma de Buenos Aires, Argentina

                             

                                              ♣ COSTS   
It is an ICCG interest that the biggest amount of member organizations can be present in Warsaw, that’s why we have tried to adjust the maximum value so that it is accessible for all of them.

The different prices arise taking into account the cost of life in the different regions, Fromm this on the price of the participation in the Meeting and Council, per person, will be:

         v Europe 400€
         v Middle East 300€
         v Latin America 200€
         v Africa 100€

This scale has been foreseen based on the presence of a maximum of 3 people by organization; if one organization decides to send a bigger amount of delegates the cost of the event, from the fourth member on, will be 400 €..

For the participants from Europe: the cost for the participation of the Meeting is 300€ and for those who only come to the Council 100€.

                              

                              ♣ SUPPORT FOR PARTICIPATION

For the countries that require, the World ICCG has foreseen an economical support to be used in the transportation costs. In the resolution of how much will be given to each region we have foreseen, also in this point, the different regional situations as well as the distances of the meeting place were pondered, so that it was agreed:

       ♣ For the member countries of Region Africa: an economical support that corresponds to
              the 80% of the cost of a (1) plane ticket.
       ♣For the members countries from Region Latin America: an economical support
             corresponding to the 60% of the cost of a (1) plane ticket.

It is necessary to consider foreseeing the reservation of the tickets previously enough which will allow having more accessible ticket prices. If it were necessary the plane tickets can be reserved previously paid by the World ICCG.

To arrange about this topic you must contact the treasurer Marie Thérèse Marchand at the following e-mail:     gdfmarchand@wanadoo.fr

We reiterate the regional teams and the National Associations the importance of working to obtain the resources to allow the possible biggest amount of delegates.

In relation with the point of costs and economical support if you had serious problems we are ready to listen to you and together look for possible solutions.

                                
                                         

                                            ♣ VISAS      
 

                   ►Once more we remaind you the need that the Member Associations or
                      correspondents belonging to the countries which are required visa by Poland,
                    contact the ZHP at the electronic mail wza@zhp.pl, sending a copy to the secretary.

IMPORTANT: the countries that wish to use the economical support and need a visa to Poland, must first ensure the realization of the required procedures to obtain them. Neither the ICCG nor the National Organizations that can finance the participation of any Member country will pay the tickets if the beneficiated country does not negotiate and obtain the corresponding visa with enough anticipation.

                                    

                                               ♣ FEES

So that the member Organizations can exercise their right to vote, they must have the ICCG affiliation fee paid. We would like to call to reflection the countries that haven’t made it effective during this last period or haven’t contacted their Regional Responsibles looking for possible agreements or payment proposals. In the Article 19 of the Statue, as well as paragraph 13 of the Inner Regulation that regulates us give an account of this compromised assumed at the moment of the affiliation.

The fees must be paid in the Regional level, after that these ones take a part of the obtained money to the World level, the paragraph 24 of the Inner Regulation can inform you about the agreed destiny of the incomes.

We invite you to contact your Regional Responsible so that you can regularize your situation in enough anticipation of the World Council.

                                


             ♣ PRESENTATION OF THE CANDIDATES FOR THE PERIOD 2006-2009

During the Warsaw Council we will have the election of the new World Responsible and the ratification of the Regional Responsibles, who Fromm that moment on will integrate the new World Committee. During the Regional Assemblies, the regional teams will also shaped.

The situation of the members of the nowadays Committee World is the following:

               Word Responsible:         SILVIA STAIB DE CHANES (Renewable)
               Region Africa :                BRIGITTE AGUIAR (Finishes)
               Region Latin America :  SILVIA CAMPISI (Renewable)
               Region Europe:               CATERINA MOLARI (Renewable)
               Region Middle East:       GISELE HREIZ (Renewable)

The postulations for the charge of World Responsible must be presented to the Secretary (See in the annex 4 the forms that we attached with this purpose) before the 10th of April, according to the criteria agreed for the sending of the personal registration forms for the World Council and Meeting; so that the Member Organizations can know the different candidates we ask you to include a brief curriculum vitae of these ones. Remember that the postulations for World Responsible must be previously approved by the State Secretary of the Vatican, so we request the major respect to the stipulated date of presentation.

The postulations for the charge or Regional Responsible must be presented to this Secretary (See annex 5) before the 10th of April, by e-mail according to the agreed criteria; in order that the Member Organizations can know the different candidates we ask you to include a brief curriculum vitae.

The postulations for the members of Regional Teams must be presented to the Responsibles of each corresponding Region, in the forms that we have attached as annex 6, before the 17th of April, in this case we suggest the inclusion of a brief curriculum.

                  ► WORLD AND REGIONAL RESPONSIBLES

The candidates for Responsibles in the world and regional level, according to paragraph 9 of the Inner Regulation, must:

  v Be appointed with the agreement of their association
  v Be part of the policy making body of their own association to insure that the
             standpoints taken within the ICCG reflect the standpoints of its member organisations
             and are not personal vewpoints.
  v Have experienced and acquired the ICCG working methods so as to be able to
             transmit it to others.
  v Have international experience
  v Speak one (preferably two) of the official languages of the ICCG.
  v Have knowledge of the workings of the Church.

Her functions are

             ► WORLD EXECUTIVE

According to the 16th paragraph of the Bye-Laws

  v To convene, prepare and conduct the meetings of the World Committee
  v To co-ordinate the various tasks of the Regional Executives and see that they are duly
              and properly carried out…
  v To ensure that the decisions taken by the World Committee are effectively put into
             practice and that there is continuity in the performance of the various tasks during the
             intervals of its meetings.
  v Represent the ICCG in the organisations with whom it is in contact and where it seems
             necessary.

           ► REGIONAL EXECUTIVE

According to the paragraph 20 of the Bye-Laws, together with the Regional Team will be in charge of:

  v To convene, prepare and conduct the meetings of the Regional Team
  v To co-ordinate the various tasks of the Regional Team members and see that they are
              duly and properly carried out…
  v To ensure that the decisions taken by the Region are effectively put into practice.
  v Ensure a regular cooperation between associations of the Region.
  v Organize Regional Gatherings, prepare reports that can be used as pedagogical
            documents by the associations of the Region.

It is very important that the people who assume this service at the World or Regional Level have the sustenance of their national Organizations along her working period, whether with human, technical, or financial resources; they must also be conscious that a labor of this kind implies to dispose of concrete time to dedicate to organization work, management and animation of the ICCG life not only the world one but also the regional one, moving for meetings, etc.

                          

ANNEX 1 SCHEDULE

THE ARRIVING DATE IS SATURDAY, 15^TH OF JULY, THE DEPARTURE FOR THOSE ONES WHO ARE NOT DELEGATES OF THE COUNCIL WILL BE ON THE MORNING FOR THE 21^ST.

THE MEMBER ASSOCIATIONS WCHICH HAVEN’T SENT PARTICIPANTS TO THE MEETING MUST FORESEE THAT ITS DELEGATES ARRIVE AT THE PLACE DURING THE MORNING OF 21^ST- THE DEPARTURE IS FROM THE DAY 23^RD AND IN THE MORNING OF THE FOLLOWING DAY.