Argentina, October 2005

                                         Letter nº 12 - Ref.:2006 Warsaw World Meeting and Council

To the ICCG Member Guide-Scout Associations
To the Correspondant Associations
To the WAGGGS Bureau Director


Dear Friends,

As we had anticipated, we are sending you the third Communication in relation with the next WORLD Meeting and Council to be hold in Warsaw in July 2006. The previous letters about these events are the ones under the numbers 6 and 10.

We wish that every one of the Associations, its delegates, live in an anticipated way this experience through a compromised preparation. Because of this we want you to have in mind:

a. 16TH WORLD MEETING DATE: the program of the meeting will be developed during the days 16th and 20th (including) of July 2006.

b. THE PURPOSE OF THE MEETING: to share a formation experience that allows as to read under the Gospel light our mission as educators, to deepen in the Education in solidarity and a life in group as the way to the building of peace.

                                

 c. THE MOTTO OF THE MEETING: “ …and we will walk through your paths” (Isaiah 2,3)

d. WORKING STYLE AND PROGRAMME PROPOSAL:
In the meeting we build an event, an agreement of delegates and assistant delegates to participate solidarily and actively, to learn through the life interchange and experiences, an itinerary-way in which we discover ourselves and discover the Lord Jesus Christ among us.

So that we will have:
• Time to introduce ourselves and know ourselves welcome;
• Time to go out in small groups to meet Warsaw City, its history, its rich past, its pains and its
   strength of reconstruction, its traditions and beauties.
• Time to celebrate in Eucharisty the vocation of unity.
• Time to share the realities of our girls and teenagers, not only respecting to exclusion and violence but also the projects that are trying to transform this situation.

For this to be possible, each delegation should adopt a graphic presentation about the realities that in its country affect the world of the girls and teenagers in what respects to children work, situation of the immigrants, marginality, health problems related to poverty, educational proposals, sexual abuse, violence, etc. as well as the organizations that work with these situations for its resolution and projects managed or shared in which the guides participate. It is relevant to dispose statistic information if it existed some.

• Time for workshops to deepen how the life in patrols that the Guiding offers is an experience
  of re-knowing and humanization, reconciliation and inclusion.

  The delegations could bring formation material of its own Association for a mini exposition.

• Time to discover through shared experiences the service and solidarity as a way of personal
   and social transformation.
• Time to read under the Gospel light our lives and our world, peregrinate to Jazna Gora and
   celebrate the sending, the return to our everyday with new strengths.

The National Associations will be invited to participate in the organization of the celebrations, in the animation of workshops, in the presentation of experiences.

We will share an international night and a party organized by our hosts.

e. LANGUAGES: during the Meeting there is going to be simultaneous translation for the shows and plenary sessions, but not in the group work. These translations will be in the three official languages of the ICCG (Spanish, English and French). We recommend you, that the delegates can understand and express themselves in any of these three languages to participate actively in the proposals.

f. RESPONSIBILITY OF THE DELAGATIONS: it is essential that the delegates are

         v advised about the program that will be hold,
         vparticipate in the sessions, group work and workshops, celebrations and informal
             moments;
         v bring the word and the experience of its National Associations
         vas well as the previous required jobs, the materials you wish for the international party
             ( leaflets, packed food, souvenirs, music, etc.);
         vreport on and share with your associations what you have lived when the Meeting is
             over.

g. VISAS: the page 5 repeats the list of the countries that are required visa to go into Poland.

    INSURANCES: it is the responsibility of each associations and/or delegate to hire its own policies for illnesses or accidents,

  MÉDICAL EMERGENCY: the Poland Guides and Scouts Association (ZHP) will be in charge of taking the person in need to a local public hospital. It is the person herself who must be in charge of the spending that the situation may provoke as well as claiming for the spending of its insurance in her own country. Nor the ZHP or the ICCG assumes the responsibility of the payment of those fees.

Each participant should provide herself the medicine she may need.

                               

h.                  PLACE: PALOTINE FATHERS’ HOUSE, Constantin; Warsaw.

There is a public telephone    and service of electronic mail. 
There will be facilities for the money exchange (only Euros and Dollars), as well as a service of Guide-Scout Shop.

In a following communication we will inform the details of the meeting house (address and telephone number), as well as the means of transport available to get access to the place.

i. CLIMATE: the Meeting is going to be in summer. Take

                - adequate clothes,
                - as well light warm clothes,                                                 
                - comfortable shoes
                - and something to protect yourselves in case of rain.

j. MISCELLANEOUS:

The regulated uniform will be required for the opening and closing ceremonies, going out round the city and peregrination.

Bring a Bible    and the necessary things to make personal notes.  

Each delegation foresees taking a present for the host country Association.

We invite each association to take handcrafts from its country, to make a handcraft fair, as well as any product that can be donated for the auction that will be done in benefit of the Conference.

                                                 16TH WORLD COUNCIL

1. 16TH WORLD COUNCIL DATE : from de day 21st of July 2006 at 03 p.m. to the 23rd at 06.00 p.m.

2. GOALS: According to the established by the ICCG...
   Article 8. The member groups exercise their rights and duties through their representatives meeting in assembly. This assembly is called the World Council of ICCG.

                                                           

The Council is the decision making body of ICCG. It is empowered to :
• Elaborate the programme of the ICCG
• Study the appropriate means to promote in the Guide Movement an educational method for
   the Catholic faith
• To initiate an effective collaboration among Catholic leaders themselves and with leaders of
   other international Catholic organsiations.
• To put to the diposal of Member Organizations and other Organizations/Associations of Girl
   Guides/Girl Scouts all documentation and information useful to their Catholic membership.
• To organise meetings, seminars, gatherings, etc. corresponding to the objectives of the
   ICCG
• To set up, if needed, specialized work groups.
• To take the necessary desicions about ICCG’s action within the international Catholic
   structures for the Laity.
• To admit and exclude member organisations in accordance with the conditions of
   membership of the ICCG.
• To modify the constitution and bye-laws on condition that they don’t contradict WAGGGS’s
   constitution.
• To elect the World Executive and ratify the election of Regional Executives.
• To approve the activities of the World Committe
• To approve the budget and the accounts
• To fix by vote the amount of membership fees
• To undertake all initiatives that prove necessary for the implementation of the aims of the
   ICCG.


3. DELEGATES:
Art. 9 The Council is composed of :
• Two representatives from every member group, having a mandate from the decision making
  organ of their association and empowered to commit the association in the choice of ICCG
  policies.
• The national chaplain of every member group
• The World Executive and the other members of the World committee of the ICCG
• The World Chaplain

The Chairman of WAGGGS or her representative, designated by the World Committee, the President of the Pontifical Council for the Laity (PCFL) or its representative are invited to attend Council meetings.

Art. 10 Every member group has one vote. In the case of several members belonging to the
             same country, these shall have only one vote per country, when the voting is on :
              • Recognition or cancellation of member groups.
              • Amendments to the constitution and bye-laws
           • Election of the World executive and the ratification of the election of regional
              executives.

OF GREAT IMPORTANCE: up to now, we have received the pre-registration of the following National Associations: Germany, Argentina, Benin, Burkina Faso, Cameroon, Ivory Coast, Chad, Great Britain, Italy, Madagascar, Poland, Centro African Republic and Uganda.

For the 15th of December, 2005 we need to count on the pre-registrations of the missing Associations that will participate, whether they are members or correspondents.

In the month of March of 2006, you will receive the form for personal registration of each delegate. Those Associations that anticipated their pre-registration will be taken into account exclusively.

This is essential for the general organization, for the host country and the stay-place book.
 

TO KEEP ON GOING:

we also invite you to the second of the proposals to place ourselves towards the meeting. Our World Chaplain, P. Jean Debruynne, helps us to look and think about the situation of the girls and teenagers.

Yours Sincerely, In Maria Guadalupe


Silvia Staib de Chanes                                                                       Marisa Paulón
World responsible                                                                              Executive secretary

 

 


                 16TH ICCG WORLD COUNCIL AND MEETING


                                                       VISAS


For the following countries POLAND DOES NOT REQUIRE VISA to enter its territory
 

Andorra                     El Salvador                  Liechtenstein                    San Marino
Argentina                  Estonia                         Lithuania                           Singapore              
Austria                       Finland                        Luxembourg                      Slovakia
Australia                    France                         Macao                               Slovenia
Belgium                     Greece                         Malaysia                          South Korea
Bolivia                       Germany                      Malta                               Spain
Brazil                         Guatemala                   Mexico                             Sweden
Brunei                        Honduras                     Monaco                            Switzerland
Bulgaria                     Hong Kong                  Netherlands                     United Kingdom
Canada                       Hungary                      Nicaragua                        United States of America
Chile                           Iceland                        Norway                             Uruguay
Costa Rica                  Ireland                        New Zealand                   Vatican (Holy See)
Croatia                       Israel                           Panama                            Venezuela
Czech Republic          Italy                            Portugal
Cyprus                       Japan                           Romania
Denmark                    Latvia


   

 The following countries MUST ARRANGE THEIR VISA to enter POLAND

 Benin                           Colombia                   Lebanon                            Togo
 Burkina Faso              Cote d’Ivoire             Madagascar                     Uganda
 Cameroon                   Guinea                       Paraguay
 Central African           Haití                           Rwanda
              Republic         Jordan                       Senegal    


In all the cases we ask you to confront this information in your own countries, whether in the Ministry of Foreign Affairs or the Foreign Office, or even in the Polish Embassy if there is one.

We reiterate that is RESPONSIBILITY of every Association the obtainment of the visas with enough anticipation to the Council and Meeting date. The ICCG will be not responsible of doing these arrangements.

The countries that require the invitation of the ZHP must establish communication, in time and way (until 2 months before the Council and Meeting date), with the same Polish Association sending a copy of this solicitude to this secretary.
            

                                                              Lettre no 12 ( français)        Carta no 12 ( spanish )

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